At Medex Conferences, we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and protect the information you provide when you visit our website, register for our conferences, submit abstracts, or interact with our services.
By using our website or participating in any Medex Conferences event, you agree to this Privacy Policy.
Information We Collect
We may collect personal information that you voluntarily provide, including:
Full Name
Email Address
Phone Number
Institution or Organisation
Country
Professional Details
Billing Information
Abstracts, presentations, or other submitted materials
Any information you provide through forms, emails, or enquiries
We may also automatically collect certain technical information such as your IP address, browser type, device information, pages visited, and website usage statistics to improve our services.
How We Use Your Information
Your information may be used to:
Process conference registrations.
Manage abstract submissions and presentations.
Send conference updates and important announcements.
Issue certificates and participation records.
Respond to your enquiries and provide customer support.
Improve our website and conference services.
Send information about future conferences, events, or newsletters where permitted by law.
Payment Information
Conference payments are processed through secure third-party payment providers.
Medex Conferences does not store your complete debit card, credit card, or banking information.
Cookies
Our website may use cookies and similar technologies to improve website functionality, remember your preferences, analyse website traffic, and enhance your browsing experience.
You can manage or disable cookies through your browser settings, although some website features may not function properly if cookies are disabled.
Information Sharing
We do not sell, rent, or trade your personal information.
Your information may be shared only with trusted service providers who assist us in operating our website and delivering our conferences, such as payment processors, virtual conference platforms, email service providers, certificate generation services, and technical support partners.
We may also disclose information if required by law or to protect the rights, safety, or security of Medex Conferences and its users.
Conference Recordings
Virtual conference sessions may be recorded for educational, promotional, and archival purposes.
By participating in a Medex Conferences event, you acknowledge that your name, affiliation, presentation, audio, video, or photographs may appear in conference recordings, promotional materials, conference reports, or our official website and social media channels.
Data Security
We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, misuse, loss, or disclosure.
While we strive to protect your information, no method of internet transmission or electronic storage can be guaranteed to be completely secure.
Data Retention
We retain your information only for as long as necessary to:
Manage conference participation.
Issue certificates.
Maintain conference records.
Comply with legal, financial, or regulatory requirements.
After this period, your information will be securely deleted or anonymised where appropriate.
Third-Party Websites
Our website may contain links to external websites or services.
Medex Conferences is not responsible for the privacy practices or content of those third-party websites. We encourage you to review their privacy policies before providing any personal information.
Your Rights
Depending on the laws applicable in your country, you may have the right to:
Request access to your personal information.
Request correction of inaccurate information.
Request deletion of your personal information where legally applicable.
Withdraw consent to receive marketing communications at any time.
To exercise these rights, please contact us using the details provided below.
Changes to This Privacy Policy
Medex Conferences may update this Privacy Policy from time to time to reflect changes in our services or legal requirements.
Any updates will be posted on this page with the revised effective date. Continued use of our website after changes are published constitutes your acceptance of the updated Privacy Policy.
